1 Introduction

Corylus Planning and Environmental Limited (“Corylus”) is committed to ensuring that your privacy is protected and our use of your data is governed by this Privacy Policy.

Corylus is a controller for the personal information that it collects and uses about you and this Privacy Policy informs you of the types of data we process about you, the  reasons for processing your data, the lawful basis that permits us to process it, how long we keep your data for and your rights regarding your data.

2  Data Protection Principles

The Data Protection Act 2018 is the UK’s implementation of the General Data Protection Regulation (GDPR) which is a Regulation in EU Law. In accordance with the Act, all personal data obtained and held by us must be processed according to a set of core principles. Our Privacy Policy will therefore ensure that:

• processing is fair, lawful and transparent;
• data is collected for specific, explicit, and legitimate purposes;
• data collected is adequate, relevant and limited to what is necessary for the purposes of processing;
• data is kept accurate and up to date. Data which is found to be inaccurate will be rectified or erased without delay;
• data is not kept for longer than is necessary for its given purpose;
• data is processed in a manner that ensures appropriate security of personal data, including protection against unauthorised or unlawful processing, accidental loss, destruction or damage by using appropriate technical or organisation measures; and
• we comply with the relevant GDPR procedures for international transferring of personal data.

3 How do we collect your data?

We collect your data from whenever you share it with us, whether that be in correspondence with us, applying for a job vacancy, or signing up to newsletters/marketing etc. This also extends to contacting us directly via our website or social media .

Data is also collected from our website through the use of cookies (see section 8)

4  What data do we collect?

We collect your name and contact details (i.e. phone number, email address and postal address). In addition, if you apply for a job with us, we will also ask for photographic identification and proof of your eligibility to work in the UK.  

We collect information on your use of our website through cookies (see section 8). This includes information on the web browser type and version, a list of URLs starting with a referring site, and your activity whilst on our site.

5  How do we secure your data and for how long?

Corylus stores your data on secure servers managed by a third party. In the unfortunate event of a data security breach, we will notify users whose Personal Identification Information may have been breached.

We will not pass your data onto any third parties unless you request that we do so to enable us to perform services requested by you, subject to the following exceptions:

• We may share your personal data with other companies in our group, including subsidiaries and/or holding company.
• If we sell, transfer, or merge parts of our business or asses, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.
• In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

We will not sell your data to third parties.

Messages that you send to Corylus by e-mail may not be secure. If you choose to send any messages to Corylus via e-mail, you accept the risk that they may be intercepted, misused, and modified by a third party.

We will only keep your data for as long as it is needed and depending upon the type of service that we are providing for you and taking into account and legal obligations that we have to retain data.

6  How do we use your data?

We use your data for the following reasons:

• For employment, administrative and business purposes (particularly to contact you).
• If we need to comply with a legal obligation
• If we need to protect your interest/or someone else’s
• If your data is need in the public interest or for official purposes
• For marketing and analytical purposes (with your permission and/or where permitted by law)
• For certain additional purposes only with your explicit consent.

With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email, text message and/or post with information, news, and offers on our products and services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out.

We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.

We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us.

If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.

In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.

 

7  Transfer of data outside of the European Economic Area

We will not transfer your personal information outside of the European Economic Area (EEA).

8  Cookies

This website uses cookies. Cookies are tiny text files which identify your computer to our server as a unique user when you visit certain pages on the website and they are stored by your Internet browser on your computer's hard drive. Cookies can be used to recognise your Internet Protocol address, saving you time while you are on the website.

We only use cookies for your convenience in using the website, logging in and for the process of enabling successful checkout when ordering and not for obtaining or using any other information about you (for example targeted advertising). Your browser can be set to not accept cookies, but this would restrict your use of the website.

Please note that we collect data from the website about the use of the website using a web analysis tool which uses cookies that can be used to generate pseudonyms for a user's profile This means that cookies (which may be stored on your computer after you leave the website) can store information about your visit

The table below lists the cookies used by this website and provides a description of how each cookie works:

Name	Expiration Date	Purpose
PHPSESSID	End of Session	Keeps you logged in and identifies you from other users for when paying bills, submitting tickets or ordering
_gat _ga __utma __utmb __utmc __utmz __utmv	up to 2 years	Google Analytics cookies. These cookies are used to collect information about how visitors use the Website. We use the information to compile reports and to help us improve the Website. The cookies collect information in an anonymous form, including the number of visitors to the Website, from where visitors have come to the Website and the pages they visited once at the Website.
cookieconsent_dismissed	up to 1 year	Confirms acceptance of cookies being stored.
TawkConnectionTime Tawk_%IDENTIFIER% __tawkuuid	Up to 10 years	Provides our live chat functionality so that we can help you.
pagelimit	up to 2 years	This cookie is used for the "Results Per Page" functionality of the client area if you choose to use the option.

If you want to find out more information about cookies, go to http://www.allaboutcookies.org or to find out about removing them from your browser, go to http://www.allaboutcookies.org/manage-cookies/index.html.

9  Other

Corylus makes every effort to ensure that this website is free from viruses or defects. However, we cannot guarantee that your use of this website, or any websites accessible through it, will not cause damage to your computer/mobile device. It is your responsibility to ensure that the right equipment is available to use the website and screen without anything that may damage it. Corylus shall not be liable to any person for any loss or damage which may arise to computer equipment/mobile phones as a result of using this website and or social media accounts.

We may place links on this website, and on our social media accounts, to other websites/social media accounts we think you may want to visit. We do not vet these websites and do not have any control over their contents. Corylus cannot accept any liability in respect of the use of these websites.

10  Changes to our privacy notice

Corylus keeps its privacy notice under regular review and places any updates on this web page. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date. This privacy notice was last updated on 16^th February 2023.

11  How to contact us

Under the Data Protection Act 2018, you have the  following rights in relation to your personal data which you can exercise by contacting us at:

info@corylus-ltd.co.uk or by writing to us at Corylus Planning & Environmental Ltd, Unit , The Old Dairy, Yanworth, Cheltenham, Gloucestershire, GL54 3LQ.

• To be informed about how your data is being used
• To access personal data
• To have incorrect data updated
• To have data erased
• To stop or restrict the processing of your data
• To data portability (allowing you to get and reuse your data for different services)
• To object to how your data is processed in certain circumstances

Please use the above contact details if you have any questions about our Privacy Policy or the cookies on our website.